WIRRAL CLASSIC CAR CLUB RULES & REGULATIONS
Updated at the Annual General Meeting 5 October 1998
The name of the Club shall be Wirral Classic Car Club, hereafter referred to as “The Club”.
a) To further interest in motoring and motor sport.
b) To provide members with information, advice and assistance on matters connected with motoring and motor sport.
c) To watch the local administration of the laws and regulations affecting motoring and motor vehicles, and to report any proposed local action or scheme to the RACMSA Ltd.
d) To promote motor competitions in accordance with the Rules of the RACMSA Ltd.
e) To arrange tours, lectures, discussions and social and other meetings.
f) To afford members such benefits and privileges as it may be possible to arrange.
Anyone over 17 years of age shall be eligible for membership. The membership shall consist of: (a) Honorary Members. (b) Family Members.
The authority and responsibility for the running of the Club shall be vested in a Committee, who, in addition to the powers and authorities by these rules expressly conferred on them. may exercise all powers and do all acts in furtherance of the objects for which the Club is established or done by the Club in General Meeting.
5. ELECTION OF OFFICERS.
The Chairman, Hon Secretary. Hon. Treasurer and Committee shall be elected at the Annual General Meeting. The Committee shall have the power to co-opt other members they deem necessary. Retiring officers and other members of the Committee shall be eligible for re-election.
The Committee shall consist of Chairman, Hon. Secretary, Hon Treasurer, who shall all be ex-officio members and between three and eight members. Three Committee members shall form a quorum. Nominations of Candidates for election to the Committee must be received by the Secretary before the Annual General Meeting. The Committee may appoint a Sub-Committee to meet on its behalf in respect of any specific matter.
7. MEETING OF COMMITTEE.
The Secretary shall unless otherwise agreed by all the Committee give at least seven days notice of a meeting.
8. ABSENCE FROM COMMITTEE.
Any Committee member who shall, without sufficient reasons, absent himself from three consecutive Committee meetings may be called upon to resign from the Committee.
9. DUTIES OF SECRETARY.
The Secretary, or his deputy, shall attend in person all meetings of the Committee to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following Committee meeting and A.G.M.
All moneys of the club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the Committee.
11. ELECTION OF MEMBERS.
Applications of candidates for membership of the club shall be submitted to the committee by the Membership Secretary, and the election of such candidates shall be at the discretion of the Committee. The name and address of the candidate shall be stated on each application submitted to the committee. Membership of the club shall continue only for the period covered by the current subscription. All applications must be made by an individual in his own correct name and be signed by the said applicant personally.
12. MEMBERSHIP OF OTHER CLUB.
Membership of another club or organisation, shall not entitle the person concerned to any affiliation or reduced membership rate.
13. NOT USED
14. VOTING OF COMMITTEE.
Each member present at a meeting of the Committee shall be entitled to exercise one vote. The Committee shall vote by ballot if any member present so demands. A vote of one third against any membership application shall exclude.
Shall be determined at the Annual General Meeting.
16. PAYMENT OF SUBSCRIPTIONS.
Due annually an the first of January. Members joining after 1 September shall have their subscriptions current until the end of the following year.
17. NEW MEMBERS.
Membership shall not take effect until after election and full payment of subscription.
No member whose subscription is in arrears shall be eligible to take part in any events or competitions organised by the club and under the rules of the RACMSA Ltd.
Any member ceasing, voluntarily or otherwise, to be a member of the club, shall immediately cease to have any claim upon the club or to enjoy any privileges of membership, but shall remain liable for the payment of any debts owed by them to the club.
20. USE OF CLUB NAME.
The name and address of the club shall not be given by a member as his address for trade, advertising or business purposes or in connection with any legal proceedings.
21. HONORARY MEMBERS.
The Committee may elect as Honorary Members any persons who have been distinguished in promoting the cause of motoring in general or of the club in particular. Honorary membership shall last for one year and must be renewed after each Annual General Meeting.
22. EXPULSION OF MEMBERS.
It shall be the duty of the Committee if at any time they shall be of the opinion that the interests of the club so require, by letter, to invite any member to withdraw from the club within a time specified in such letter, and in default of such withdrawal to submit the question of his expulsion to a meeting of the Committee to be held within six weeks after the date of such letter. Members of the Committee shall be given at least 7 days notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The member whose expulsion is under consideration shall be given at least 7 days notice of such a meeting and shall be allowed to offer an explanation of his conduct verbally or in writing and if two thirds of the members present shall then vote for his expulsion, he shall thereupon cease to be a member of the club.
23. ANNUAL GENERAL MEETING.
The Annual General Meeting of the club shall be held in the month of October in each year upon a date and at a time to be fixed by the Committee. The Annual General Meeting shall:
a) Receive a full statement of accounts showing the receipts and expenditure for the year ending.
b) Receive a report of the activities of the club during the said year.
c) Elect the President (if desired), Chairman, Hon. Secretary and Hon. Treasurer of the club. d) Elect the Committee.
d) Decide on any resolution which may be duly submitted to the meeting as hereinafter provided.
24. SPECIAL GENERAL MEETINGS.
A Special General Meeting may be convened by direction of the Committee, or on a requisition of the Secretary stating the business for which the Special General Meeting is required signed by 12 or more members. If the meeting so requisitioned is not convened within 21 days, the said 12 members may convene such a meeting. 15 members shall form a quorum.
When members wish a matter to be discussed at a General Meeting, the text of such matters shall be sent to the Secretary at least 14 days before the date of such meetings, so that it may be included in the Agenda. A copy of the Agenda shall be sent to each member at least five days prior to the meeting, but the fact that any member has not received a copy of the Agenda shall not invalidate the proceedings. No business which is not included in the Agenda shall be discussed at the meeting unless every member present is in favour thereof.
26. VOTING AT MEETINGS.
Each current Family Membership shall give entitlement to one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 29, a majority of votes decides a resolution. At any General Meeting any 12 members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the club, the decision of the members, as shown by a postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting. The Rules to collective vote and proxies shall apply as in Clause 14 hereof.
27. RIGHT TO BE PRESENT.
Only paid up Club members can take part in General Meetings.
28. OBSERVANCE OF RULES.
Every member is bound to abide by the rules of the club, and also by any modifications thereof made in conformity with such rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these rules.
29. ALTERATION OF RULES.
Any alterations to these rules may be made by a General Meeting provided that details of the proposed alteration or alterations are included in the notice of the General Meeting and that the resolution proposing such alteration is carried by two thirds of those present and voting at such General Meeting or by two thirds of those voting by Poll as provided for in Rule 26.
All motor competitions organised by the club shall beheld under the rules and requirements of the RACMSA Ltd. Any member convicted of an offence arising out of being in charge of a motor vehicle in any club event or on club business shall be liable to expulsion from the club under Rule 22.
31. COPIES OF RULES.
Every member shall be furnished with a copy of the club rules and regulations on election.
Club trophies remain the property of the club and shall be returned to the secretary on demand.
33. DATA PROTECTION ACT.
Membership of the Club and acceptance of these rules by the member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act 1984.
The club maybe dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the club and if there be any surplus assets upon realisation, these shall be disposed of at the direction of the Committee to a charity or charities nominated by the existing Committee at a Special General Committee Meeting.